Create and submit detailed, print-ready inspection reports in just a few taps no paperwork, no hassle, just instant professional reports generated from your field data.
Step 1 : Start Inspection
Select the appropriate inspection template based on the product and inspection type (e.g., Product, Dispatch, Destination) as per the user's scheduled inspection.
Choose the relevant checklist template, always updated to reflect the latest approved version.
Enter essential details such as container numbers, batch information, product specs, and packaging data.
Attach any necessary supporting documents or notes related to the inspection.
The system ensures each inspection begins with accurate, up-to-date, and compliant information.
Step 2 : Fill Checklist & Submit for Approval
Complete the inspection using the mobile-friendly, tap-through checklist interface.
Add inspection findings for each item, supported by multiple image uploads per entry.
Highlight any issues directly on images, making problem areas easy to identify for reviewers.
Input additional metadata like batch numbers, production notes, or comments as needed.
If internet is unavailable, the system supports offline entry and will auto-sync when reconnected.
Once the checklist is filled, review the data and tap “Submit for Approval”.
The system adds a digital signature and timestamp automatically and routes the checklist through the configured multi-level approval flow.
Step 3 : Generate, Access & Share Report
Instantly generate print-ready PDF reports after inspection submission or approval, including checklist data, images, batch details, and digital signatures.
All reports are securely stored and accessible anytime via the mobile app or Web-Based Admin System.
Users can easily download, print, or share reports for fast and flexible documentation.
Reports are auto-versioned and can be filtered by inspection type, supplier, or date, with support for merging multiple checklists.
Dashboards provide real-time analytics, ensuring every report is traceable, audit-ready, and fully compliant with quality standards.
Instant Access & Sharing
Once an inspection is completed, reports can be downloaded or shared instantly via email or other integrated platforms. This real-time availability ensures that stakeholders receive timely updates, enabling faster decisions and responses.
Reduced Errors & Rework
By eliminating manual entry and automating calculations or status indicators, the risk of human error is greatly reduced. This leads to fewer discrepancies and less back-and-forth for corrections.
Real-Time Access
Reports are instantly available for review, approval, or sharing right after an inspection is completed.
Quick Report Generation
Instantly generate individual or consolidated inspection reports without manual effort.
Mobile-Friendly Access
Reports can be viewed and shared from mobile devices, enabling decisions on the go.
“We used to waste hours compiling inspection reports - now it's done in minutes! The auto-formatting and one tap submission cut our reporting time by 80%. Our field team can complete 3x more inspections daily without the paperwork nightmare."
Mark T
Quality Manager
The reports are detailed and always look professional. All the necessary information photos, batch info, and signatures is included automatically. It gives our clients more confidence in our inspections."
George Alister
Quality Inspector
"The system makes sure we don’t miss any important data in our reports. It guides you through the checklist and includes all key info automatically. That helps us avoid mistakes and rework."
Fathima
Field Inspector
"Since the reports use the approved product specs and checklists, we know they’re always accurate. There’s no need to double-check or compare with old versions. That builds trust with our clients."
Sydney Silv
Compliance Assistant
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Related Uses
Template Creation
Swift Check is an AI-driven quality and compliance management platform that helps organizations streamline supplier evaluations, inspection processes, and documentation workflows.
Scheduling & Workflow
Swift Check offers a streamlined inspection scheduling system that empowers users to plan inspections proactively for each production batch.
Integration with 3rd Party Apps
In today’s dynamic manufacturing landscape, third-party system integration plays a crucial role in ensuring operational fluidity and data consistency.
Dashboard for Management
The Swift Check dashboard is purpose-built to offer a centralized, real-time view of inspection and procurement activities across the organization.